University Housing Hallmarks

Room-Only Contracts 
Room-only contracts are available to students who are assigned to Daniels or Sherman Halls. See the contract for deadlines to change or cancel meal plans.

Break Housing Contracts 
All students who wish to reside in a designated break housing hall during a break period must sign a break housing contract. Any student without a break housing contract who accesses a building during a break period will be assessed the full break housing charge amount. In addition, any student who accesses a hall without a break housing contract will be referred to the University Conduct process and/or to the University Police for trespassing.

Summer Contracts 
Summer housing contracts at Daniels Hall are available for graduate and undergraduate students. Daniels Hall residents may remain in their same hall if they sign a summer contract. Apply for summer housing online starting in early spring semester.

Contract Cancellation – New Resident 
If you wish to cancel your University Housing contract based upon one of the reasons listed in section 8 of the contract, you may return to the online contract and cancel the contract with no penalty prior to May 15. After May 15, complete the online Contract Cancellation Form and send supporting documentation to the Housing Information Office (e.g., letter from your department verifying graduation, study abroad, or co-op). If you are not canceling your contract for one of the reasons approved in section 8 of the contract, you are subject to a contract cancellation fee of up to 75% of your room and meal plan rate.

Contract Cancellation – Current Resident/Renewal
The University Housing contract is for the academic year and can only be canceled before the dates listed in the contract. Each year current residents have an opportunity to sign a contract and choose a specific room and hall for the following academic year. Once you select a room and complete a contract, you have 30 days to cancel the contract without a contract cancellation fee. If you decide to cancel after the 30-day period, there will be a contract cancellation fee of up to 75% of your entire contract amount.

Contract Cancellation – Waiver Application 
A release from the University Housing contract for reasons other than academic drop or official withdrawal from the university is highly unlikely. If you feel that personal circumstances warrant consideration, you can request a copy of the Contract Cancellation Waiver Application from the Housing Information Office in 100 Clark Hall. You should complete the Contract Cancellation Waiver Application, supply all necessary documentation, and return the completed application as directed. The assistant director of Housing Information will review and render a decision regarding the Contract Cancellation Waiver Application. You should not sign another contract/apartment lease before being notified in writing of the decision regarding your University Housing contract.

Contract Cancellation – University Withdrawal 
If a student has officially withdrawn from the university before the end of the academic year, they must submit the online cancellation form to cancel their contract through the Housing contract portal. They must complete the check-out procedures at their front/area desk. They are responsible for all University Housing contract charges until they are checked out of the room, keys are returned, and the Contract Cancellation Form is submitted.

Contract Transfer – Private Certified Housing/Reciprocity 
Students living in University Housing residence halls or Private Certified Housing/Greek units have the opportunity to move at selected times during the academic year. This opportunity applies to any University Housing residence hall resident. Under the reciprocal agreement you may cancel your contract to move to a designated Private Certified Housing unit at set times during the year, following the published procedure. The student may move from designated Private Certified Housing or Greek units to the University Housing residence hall system. New, incoming students requesting to move to a certified unit for the fall semester must submit the Reciprocal Agreement Release Application after July 1 and prior to Move-In Day for review and decision. Returning residents may submit the reciprocal application for the upcoming academic year by May 15 for review and decision. For the spring semester, residents must submit the Reciprocal Agreement Release Application by November 15 for review and decision. Applications may be obtained at area/hall offices or the Housing website.

Contract Release – Off-Campus Program Absence for Semester or Year 
If you will be absent from the residence halls for a semester while participating in an undergraduate off-campus academic program (such as study abroad, internship, cooperative program, or student teaching), contact the Housing Information Office around October 1 to obtain a University Housing contract for the subsequent spring semester. Students studying abroad during the spring semester who wish to return the following fall semester may participate in Housing Sign-Up during the October preceding the spring semester away. Contact the Housing Information Office for more information.

Contract Termination – Academic Drops 
Students may be dropped from the university because of poor academic performance. If a student's name appears on the university academic drop list, the Housing Information Office will contact the resident to cancel the University Housing contract because they are no longer considered to have "student" status. If the student plans to petition their college or department for readmission and wishes for the contract to remain in effect pending the outcome of the appeal, a request must be submitted in writing to: Housing Information Office, 100 Clark Hall, 1203 South Fourth Street, Champaign, IL 61820-6982 or email housing@illinois.edu by the specified deadline.

Contract Termination – Non-Registered Student Status 
The contract requires residents to be enrolled at the University of Illinois Urbana-Champaign in order to live in the residence halls. If a resident loses their student status (due to withdrawal from the university, academic or conduct dismissal, failure to complete enrollment, etc.), they are required to cancel their contract and move out of the hall. In some cases, the resident may be permitted to remain in the halls for a limited time; however, all housing room and board charges will continue to apply, and permission must be secured through the assistant director of University Housing for Housing Information & Marketing.

Contract Termination or Room/Suite Change – Administrative 
Residents may be subject to an administrative room/suite change or contract termination for significant threats to persons or property, including but not limited to: assault/battery; setting a fire; tampering with fire safety equipment; use of fireworks; propelling or discarding items from residence hall windows; the manufacture, use, or distribution of a controlled substance; or continued disruptive behavior. The Student Code outlines additional actions and penalties. An administrative room change is NOT judicially based and, as such, may be imposed as separate action from an official hearing with a hearing body. An administrative room change or contract termination may take place in addition to a hearing.

Although every effort will be made to oblige student preferences, full authority is reserved by the university to assign (and/or reassign) space in accordance with determinations made by the university. The student agrees to accept any accommodation the university assigns. 

In addition to the terms of the contract, students are subject to the regulations in the Student Code and may be required to move into another space or to leave the residence halls pursuant to sanctions imposed under the university disciplinary system. 

The university reserves the right to terminate the contract by written notice if a student fails to comply with any of the terms and conditions of the contract and all other university undergraduate or graduate residence hall rules and regulations.

Once a month, the University of Illinois contacts students and authorized payers reminding them to view the student account for recent activity. The student account will show all university and University Housing charges, including any prorated charges or credits for room or meal plan changes. Failure to pay your Housing charges in accordance with the payment schedule outlined in the contract may result, at the sole option of the university, in the denial of further meals or contract termination pursuant to university rules and regulations.  

You will be billed for half of the academic year room and board rate each semester.

Damages, Repairs, and Charges 
The following examples are some of the commonly billed damages found in resident rooms. 
1. Tape marks on the walls/doors/windows/ceilings 
2. Decals/stickers or residue from such 
3. Missing/damaged furniture (including scratches, dents, gouges, TV cable missing)
4. Carpet, trash, or recycling items left in room 
5. Missing/loose floor tiles 
6. Holes in or missing screens 
7. Bent/damaged blind slats 
8. Dismantled or damaged room smoke detectors

Damage Billing Amounts
1. ADA sign replacement $50
2. Bathroom key replacement $50 administrative fee
3. Bulletin board replacement $25–$75
4. Ceiling tile replacement $25 minimum
5. Cooking occurrences $50 per occurrence
6. Desktop replacement $100 minimum
7. Desk lamp (floor lounge), replacement $75
8. Desk lamp (floor lounge), missing fluorescent bulbs $15
9. Desk lamp (floor lounge), missing ballast $15
10. Dining room, failure to take a tray to the conveyor $5 per occurrence
11. Dining room, tableware or food removed $10 per item
12. Door refinish one side $175 minimum
13. Door (room or closet) replace $300
14. Elevator retrieval of personal belongings, including keys $35
15. Excessive room cleaning assessment based on time necessary to clean
16. Fire extinguisher repair $15–25
17. Fire extinguisher replacement up to $100
18. Furniture replacement – cost of the item
19. Furniture moved from designated room $40 per item
20. Furniture moved from lounge to room $40 per item
21. Glass/window replacement $30 minimum
22. i-card lost (temporary/guest) $20
23. Improper check-out $25 (not completing the check-out with an RA and/or not returning keys)
24. Key loss and replacement (room key only) $50 per lock
25. Key not returned (room key only) $50 per key
26. Lock/latch-set/passage replacement $105 minimum
27. Late check-out (not pre-approved) $25 per hour
28. Micro-fridge, cleaning and/or replacing unit (Sherman) $50 minimum
29. Mini-blinds repair $20 minimum
30. Mini-blinds replacement $80
31. Mirror replacement $30 minimum
32. Nail holes repaired $30 minimum
33. Paint student room $250
34. Personal carpet removal $40
35. Posting, improper or unapproved $25 per posted area
36. Room change, unauthorized $50
37. Smoke detector replace/reconnect/tampered with $250
38. Student Room hub replacement $25
39. Student Room hub power supply replacement $10
40. Student Room hub cable replacement $4
41. Telephone jack repair or replacement $20–40
42. Trash container in student room $23
43. Touch-up or wash painted surface $30 minimum
44. TV cable replacement $5
45. Window screen re-installment in window $20
46. Window screen replacement $30
47. Window screen and frame replacement $65

Hall & Room/Suite Charges 
The charges listed above are based on approximate costs and will vary according to the hall and the situation. They are also based on wages for work performed during regular working hours (8 a.m. to 4:30 p.m. on weekdays). Work completed at any other time will be billed at an overtime rate, which can be up to twice the regular hourly rate. Calls at night or during weekends or holidays also have a minimum charge of two hours. The minimum billed to a resident account for damages is $10.  

You agree to pay the applicable rate for the space to which you are assigned. Every effort is made to oblige student preferences and requests for assignments to specific rooms/suites, halls, or roommates. However, according to the contract, full authority is reserved by the university to make assignment and reassignment of space in residence halls.

Temporary Housing 
Residents assigned to temporary housing locations (floor lounges) will be notified as openings occur in permanent spaces. Students will continue to be assigned in order of the date their contract was received. The student's original area and room type preference will be considered, but cannot be guaranteed. Once residents are notified of their permanent assignment, staying in temporary housing the entire semester is not an option.

Room Changes
Authorized room changes are only completed in the manner described below. Requests for a change from one room to another, whether in the same hall or to a different hall, begin by completing a Room Change Request Form in MyHousing. The resident director (RD) in the undergraduate or graduate upper-division residence hall will review the request and determine if a room change may be approved. It is very important for safety as well as billing that students live in their official assignment. Unauthorized moves may result in a $50 charge, and residents may be required to move back to their original assignment locations.  

Residents are assigned to the same room for both semesters. Unless there are urgent and exceptional circumstances, room changes do not take place during: 
1. The first two weeks of each semester (to allow for students in temporary housing to be permanently assigned first, as well as to allow roommates to get to know each other). 
2. After the Thanksgiving/fall break and before winter/semester break, as this is a critical time leading up to exams. 
3. The last four weeks of the academic year.  

Residents may submit a Room Change Request using the online form in MyHousing around November 15.

Room Change Checklist
Students should complete all items on this checklist to avoid being billed any charges when moving: 
1. Complete a Room Change Request via MyHousing. 
2. Wait for authorization from the resident director and hall/area secretary before beginning the move. 
3. Report to your current hall/area office to sign a Change of Contract form. 
4. Complete the end-of-semester room change prior to leaving for break. 
5. All belongings must be out of the "old" room. 
6. Complete all check-out procedures as outlined in this document. 
7. Pick up the new room keys at the hall/area office. 
8. Return the old room keys to the hall/area office within 24 hours after picking up the new keys. 
9. Submit a forwarding address for U.S. mail, if necessary (can be done in MyHousing). 
10. If a resident has already moved into her/his new room, University Housing contract charges will continue until the resident cancels her/his contract by completing a Change of Contract form, vacates the old room, completes check-out procedures, and returns the keys.  

Residents who remain within the University Housing residence halls will automatically have their address and phone number changed in Banner. Those residents leaving the university residence halls must use Banner to change their local address.

Vacancy Option and Consolidation
If a vacancy occurs in a room and no other student is available for assignment to that space, the area/hall office may send the remaining resident(s) a Vacancy Option form. University Housing will make the determination when/if vacancy options are available each semester. A Vacancy Option offers four choices: 
1. Retain the room and pay an increased rate for the reduced occupancy of the room (i.e., two residents in a triple would retain the room at double occupancy and pay an increased rate.) This total rate is determined by the number of weeks remaining in the semester. 
2. Move to a specific room with a specific person. 
3. Have a specific person move into the room.
4. Retain the room at its current capacity and agree to be assigned a new roommate(s) at any time.

Residents must return the Vacancy Option form within three business days to the area/hall office indicating the choice selected. If a resident does not respond to the Vacancy Option form, the resident director will determine the next step.  

Any vacancy remains under the jurisdiction of University Housing for assignment, reassignment, or room changes. A resident of a room with a vacancy who in any way discourages the selection or moving in of a prospective resident is subject to administrative review of assignment or contract status and may be required to move.

Break Periods 
The University Housing contract covers that period when the university is in session. The undergraduate residence halls close for three periods during the academic year.  

Residents of Sherman Hall, Daniels Hall, and the Global Crossroads living-learning community in the Pennsylvania Avenue residence halls (PAR) are not required to leave during breaks because these communities are open during break periods. There is no break housing charge as the cost is included in residents’ contracts.  

Leaving for Break 
Each resident is required to complete a series of tasks prior to departing for the break periods. Notices will be posted on each floor, and specific information will be sent to residents outlining these procedures.  

Break Housing 
Limited break housing accommodations may be available to residents at an additional charge. All students who wish to reside in a designated break housing hall during a break period must sign a break housing contract. Any student without a break housing contract who accesses a building during a break period will be assessed the full break housing charge amount. In addition, any student who accesses a hall without a break housing contract will also be referred to either the Residential Life conduct process or to the University Police for trespassing.

When a resident decides to move to another room/suite, cancel their contract and move out, or move-out at the end of the academic year, they must follow the check-out procedures. You may schedule an appointment with a staff member to complete the check-out. A staff member will complete a room inspection following check-out and assess any damages to be billed. Any personal belongings, valuables, or property left in the halls or on the premises after the expiration or termination of the current contract shall be considered abandoned property and may be retained by the residence hall as its property or may be disposed of through sale, donation, or any other manner at the sole discretion of the residence hall staff. All proceeds derived from the sale or other disposal of such property shall be the property of the university.

Failure to complete check-out procedures may result in a $25 improper check-out charge. Failure to check out by the specified time of hall closing may result in a charge of $25 per hour.

1) For all individuals on University Housing property regardless of age: 
     a) Empty alcohol containers are prohibited in residence halls even as decorations. 
     b) Public consumption (in lounges, hallways, common areas) is prohibited for all. 
2) If under 21 years of age: 
     a) Possession/consumption of alcohol is prohibited, regardless of who purchased the alcohol. 
3) If over 21 years of age: 
     a) Size restrictions for alcohol containers (if over 21): No more than two 750ml bottles of hard liquor or one 6-pack. 
     b) No possession/consumption of alcohol by those of legal age when individuals under the legal drinking age (21) are present; minors/individuals under 21 must vacate spaces where alcohol is present. 
     c) Kegs of any size are prohibited in residence halls.

For more campuswide policies on these items, please see the Student Code: 1-305 Policy on Drugs and Smoke and Tobacco-Free Campus in the Campus Administrative Manual.  
1) Possession/consumption of illicit, illegal drugs and related paraphernalia or prescription medications not directly prescribed to an individual is prohibited. 
2) The sale, manufacture, or distribution of controlled substances and related paraphernalia is strictly prohibited. 
     a) Doing so is grounds for contract termination and referral to the student conduct process. 
3) Cannabis possession and use, whether medical or recreational, is prohibited on university property due to the federal law, Drug-Free Community and Schools Act. 
4) Tobacco‑free campus: Smoking, chewing, and related paraphernalia (e.g., hookahs, e‑cigarettes, vapes, Juuls) are prohibited. For information, please see the Campus Administrative Manual policy FO-64. 
     a) Illinois state law prohibits possession or consumption of tobacco products and paraphernalia for individuals under the age of 21.

1) Courtesy hours are in effect at all hours of the day; if a person asks another individual to be quieter, residents are asked to be courteous and respect/honor the request. Speakers, TVs, and musical instruments (including in music practice spaces) should be operated regarding others' rights. 
2) Quiet hours are in effect weekdays (Sunday – Thursday) from 11 p.m. - 10 a.m. and on weekends (Friday – Saturday) from midnight - 10 a.m. In all undergraduate halls during quiet hours, noise in any room/suite should not be audible outside that room/suite’s closed door. This includes noise in all residential and community spaces. 
3) Graduate upper-division halls (Sherman and Daniels) quiet hours: 24-hour quiet hours are in effect at all times. During quiet hours, noise in any room/suite should not be audible outside that room/suite’s closed door. 
4) Beginning Reading Day, quiet hours are extended to 24 hours per day in all halls. This action fosters the additional quiet necessary to prepare for final exams. 
5) Musical instruments: Use is permitted only in designated areas or practice rooms.

1) Community Disruptions: Actions that disrupt typical living activities are prohibited. 
2) Non‑Compliance: Residents are required to comply with staff requests in the performance of their duty including but not limited to: residence hall directors, resident advisor, building service workers, maintenance staff, dining employees, Housing representative, desk supervisors, desk clerks, UIPD, etc. – Student Code 1‑302.g & 1‑302.h. 
     a) Failing to present or provide identification information (i-card, UIN, building room number, etc.) 
     b) Providing false or misleading information to a member or agent of the university acting in the performance of their duty. 
3) Complicity Policy: Students who are present during a policy violation, even if they are not directly participating, may be seen as complicit or consenting to the violation. If present when a policy violation occurs, students should remove themselves from the area and/or report the violation to University Housing staff immediately. Students may be found responsible for complicity if they fail to remove themselves from a location of an incident or fail to report a policy violation. 
4) Community Standards: At the beginning of each semester, the resident advisors host a Community Responsibility Meeting, during which each community establishes its community standards. This allows residents to have an impact on their own living environment. Residents work together to determine their floor lounge use, standard of cleanliness in the restrooms and trash rooms, how to resolve floor or neighbor conflicts, etc. These standards will be reviewed throughout the year to ensure that the guidelines are being followed and to adjust the standards as needed.
5) Removal or Relocation of University Housing Property: All University Housing spaces including but not limited to communal lounge spaces, floor-specific lounge spaces, and the Student Dining and Residential Programs Building are furnished for the use of all residents. Removal or relocation (of any sort) of these items will be considered theft and may result in formal university sanctions and fees.
     a) Furniture (chairs, tables, lamps, cushions, couches, etc.) must remain in its designated space within University Housing property. Furniture items are not intended for personal use in individual resident rooms. 
     b) Any University Housing furniture (not assigned to your student space) found in resident rooms will be removed and the resident(s) may be financially responsible for the cost of the item or labor associated with returning the item(s) and referral to the conduct process. 
     c) Furniture items in a residential space that is provided by University Housing must stay in the room and cannot be removed. If removed by a resident, the resident could be held responsible for the item's cost, should it go missing.
6) Use of public or communal space for private purposes, including but not limited to sleeping, engaging in sexual intercourse/sexual activity, removing clothing items off of one's body, storing personal items, or other seemingly private activities in public/communal spaces is prohibited. 
7) Damage and/or Vandalism: For additional information on these policies, refer to Illinois Student Code, 1-302.k: It is expected that you treat university property and the property of others with respect. It violates the Student Code when a person damages or breaks property, intentionally or unintentionally, or defaces or destroys bulletin boards, flyers, or other displays.

1) Deliveries through a courier or mail delivery service, including but not limited to USPS, Fed-EX, DHL, and UPS deliveries, must be processed by a front desk for residence halls located in Urbana or the package station in the SDRP for Ikenberry Commons residence halls. 
     a) Items such as flowers, gift baskets, baked goods, or celebration items are accepted only if they are sent through a courier and include the student’s full name and complete address. 
2) Non-Accepted Deliveries: Area desks and the SDRP package station do not accept 
     a) Restaurant or on-demand food deliveries, including but limited to DoorDash, Grubhub, UberEats, Insta cart. 
     b) Grocery order or retail pickup services delivered by store-based couriers that do not include a resident's full name and address, including but not limited to Walmart, Target, and Meijer delivery services. 
     c) Residents are required to accept food or grocery deliveries in person, meeting the delivery driver outside of their residence. University Housing is not liable for deliveries left unattended. 
     d) Food or groceries may be disposed of if left unattended outside of entry and exits of residence halls or in lobby areas.
3) Non-Accepted Items: Area desks and the SDRP package station do accept: 
     a) Items that are not labeled with enough identifiable information (ex: first name, last name of the resident, room number, etc.) 
     b) Living or deceased animals. 
     c) Items requiring the signature of an individual over the age of 21 unless the resident resides in Sherman or Daniels Hall. 
     d) Chemical or research materials intended for lab use, including but not limited to chemicals that are flammable, acidic, or corrosive. 
     e) Deliveries of any items outlined as prohibited by the Housing Hallmarks, including but not limited to air conditioners, weapons, e-scooters, etc.
4) Prescription Medication Deliveries: Area desks and the SDRP package station will not accept prescription medications not delivered through mail order services.

Housing staff members may enter your room/suite to perform routine building service work, maintenance functions, or life-safety inspections.

1) Notices of scheduled maintenance work will be posted in advance on floor bulletin boards, on room/suite doors, or by email notification to your university email. Maintenance and building service workers will lock your room when they leave, even if the room/suite was unlocked when they entered. 
2) A University Housing staff member may enter resident rooms if danger to life, safety, health, or property is suspected.
3) Law enforcement entry: Staff may open your room/suite to law enforcement officers for one or multiple circumstances listed below. Law enforcement may enter when: 
     a) They are in pursuit of a fleeing suspect.
     b) They present an applicable warrant.
     c) There is credible information that a resident's safety is in eminent danger. 
4) No other third parties, including parents, siblings, romantic partners, etc., will be allowed access to your room/suite through a staff member. 
5) Entry into your room/suite may be authorized if a community disturbance originates from a room, such as a loud alarm clock or stereo, and you are not present to address the problem. 
6) If any unattended burning odors, including but not limited to food, candles, cannabis, cigarettes, or other tobacco-like substances, are detected from the hallway, staff members may enter your room/suite to ensure that a fire safety situation does not exist. 
7) You will be notified if a staff member enters your room/suite under the above circumstances via email, in writing, or in person.

1) Elevator tampering: Elevators are equipped with sensitive safety devices to protect passengers. Tampering with elevators can be extremely dangerous and expensive. If an individual is found tampering with elevators, they will be held financially responsible for damages and face disciplinary action. Tampering includes but is not limited to 
     a) Jumping, pressing multiple buttons at once, prying doors open, etc. 
     b) Posting flyers on elevator doors in or outside of the elevator. 
     c) Purposely dropping items down the elevator shaft. 
2) Tornado and severe weather safety: The community alarm is tested at 10 a.m. on the first Tuesday of each month. Residents must shelter in place when sirens go off outside of the test period.
3) Evacuation for persons with disabilities: Persons with physical disabilities who require assistance during an emergency (i.e., fire alarm, tornado warning) should exit the building as directed if they are on the first floor when the emergency occurs. If on an upper floor, the person should go to the nearest stairway or refuge and have a friend or staff member notify rescue personnel that they need assistance. Rescue personnel will then evacuate the person to a safe location. 
4) Security equipment tampering: Tampering with locks, other door hardware, cameras, or other equipment used to provide security on campus (including the unauthorized propping of doors) may result in suspension or dismissal from the university.

The university and University Housing do not accept responsibility for the theft, damage, or other loss of money, valuables, or personal effects in or on University of Illinois or University Housing property.

1) To reduce theft of personal property residents should: 
     a) Always lock room door (including when showering or when in the room) 
     b) Engrave property with initials and cell phone number 
     c) Confront strange or unescorted guests noticed in their community 
     d) Call a staff member when something or someone seems suspicious 
     e) Report property theft promptly to the University of Illinois Police 
2) Personal belongings left in non-residence room spaces: 
     a) Items left in laundry room spaces will be collected by building service staff and held for 45 days, unless items are soiled and create an unwanted odor. 
     b) Items found in other spaces may be discarded, recycled, or donated to charity.

Bikes, scooters, motor driven cycles, e-scooters, and other self-balancing personal transportation devices must remain outside in designated storage spaces. 
1) Bike Storage: Bikes, scooters, and motor driven cycles must remain outside at all times. Storage of bicycles within the halls is prohibited because of lack of space in the residence halls, potential damage to buildings, and the blockage of escape routes during a fire or emergency.
2) E-scooters and self-balancing personal transportation devices inside University Housing facilities are prohibited, including but not limited to caring, charging, or storage. For additional information on these policies, refer to the campus administrative manual policy, FO-35: 
     a) If found unattended in University Housing facilities, Housing staff members will contact Bike at Illinois to pick up the item for impoundment. Residents will be responsible for re-obtaining their item if impounded. 
     b) Items may not be charged inside buildings or in locations including but not limited to loading docks, block exit or entry points, or left in areas that could put an individual's safety at risk. 
     c) Residents found to have e-scooters, bikes, or self-balancing personal transportation devices in University Housing facilities will be referred to the student conduct process. 
3) Bike and e-scooter registration: Under the University Bicycle Ordinance, registration is mandatory for all bicycles (traditional and e-bike), and e-scooters must be registered to be operated on campus. Registration increases the chance to recover stolen bikes and e-scooters from their owners. Registration information can be found at bike.illinois.edu.

1) Installation of personal security devices that record audio or visually, including but not limited to Wi-Fi/Bluetooth-enabled locks, camera doorbells, and security cameras are prohibited. For further information please see the Campus Administrative Manual FO-63. 
2) Live streaming or video calling (FaceTime, Zoom, etc.) in residential spaces: 
     a) In University Housing spaces, including but not limited to residence rooms and lounge spaces, without the consent of other individuals present is prohibited. 
     b) Live streaming or video calling is strictly prohibited in bathroom spaces whether communal or single use. 
3) Electronic devices not intended for security purposes, such as laptops, cellphones, digital cameras, and tablets, may not be used to audio record, video record, or photograph without the consent of individuals present in shared spaces where privacy is reasonably expected. 
4) Smart home assistants, including but not limited to Google Home, Apple Home, and Alexa, are allowed when all parties in a room, space, or suite agree in writing through the roommate agreement. Residents of the room suite may withdraw consent to have the device in their room at any time. 
5) Personal wireless routers are prohibited in the undergraduate and graduate upper-division residence halls.

Possession and/or storage of weapons is prohibited in the University Housing facilities. For additional information on these policies, refer to the Illinois Student Code 1-309. Prohibited items and activities include: 
1) Weapons, including but not limited to BB guns, paint ball guns, orbeez, foam darts, pellet rifles or pistols, switchblades, slingshots, bombs, nunchucks, pepper spray. 
2) Items that imitate weapons, including but not limited to prop items for costumes/cosplay, orange tipped guns, nerf guns, water guns, etc. 
3) Creation of weapons or items that imitate weapons is prohibited while using University Housing resources, including but not limited to 3D printers or supplies provided during programs or events.

University Housing facilities and resources may not be used for commercial activity or door-to door activity.
1) Sales representatives, regardless of if they are residents or not, may not make presentations in or on any University Housing property unless the program has been organized in collaboration with University Housing staff. 
2) Sales solicitation: Businesses, individuals, or student groups may not advertise or give presentations about their services or items for sale. 
     a) This includes sales representatives of or demonstrations involving beauty products, home products, etc. 
     b) Student groups, businesses, or individuals may not give out promotional items in exchange for student data. 
     c) For profit services, including but not limited to haircuts and beauty treatments, are prohibited. 
     d) Solicitation or commercial activity is prohibited in university residence halls except under the conditions found in Student Code 2-406.
     e) Door-to-door canvassing is not permitted. Upon request to the Housing unit, arrangements will be made to provide properly registered canvassers with space in high-traffic public areas of residential buildings and University Housing-owned apartment communities. 
3) Gambling: No form of gambling (e.g., cards games for money, sports pools, casino games, lottery) may be conducted on university property. 
4) Posting policy: Posting items without permission from University Housing is prohibited. To obtain permission, please bring items you would like to the central Residential Life Office located in Clark Hall, suite 300 for approval.

The use of any sports equipment (balls, frisbees, boomerangs, hockey pucks, skates, skateboards, in-line skates, footballs, etc.) is prohibited inside residence halls due to the risk of personal injury, damage to the residence halls or individual property, and disruption within the living environment. 
1) Hot tubs and other similar items, including but not limited to kiddie pools, inflatable pools, slip and slides, etc., are prohibited. 
2) Laser pointers are prohibited in or around the residence halls. The only exception is for classroom instruction or formal programs/presentations taking place in hall facilities.

1) Non-university installed or resident purchased air conditioner units are prohibited due to safety concerns. This includes window units and units that exhaust through a window. 
2) Dedicated outlets: Window AC units provided by the university must be plugged into and remain plugged into the dedicated outlet in a resident room space (this is the outlet that your AC is plugged into when you move in). 
     a. Dedicated outlets do not share electrical circuitry with other outlets or devices. They are controlled from a dedicated breaker to prevent power outages. 
     b. Students may not plug personal items into the dedicated outlet. 
3) Window AC units provided by the university may not be used once University Housing Facilities and Services has turned the dedicated outlet off for the season; this includes the fan setting. Maintenance determines when these outlets are turned off in the fall and on in the spring through watching nightly temperature lows. 
     a. Units in Hopkins, Weston, Snyder, and Scott halls are combination units for cooling and heating. These units are turned off in cold weather months. The heater function may only be used when authorized by University Housing in instances in which persistent heating issues occur in a room when standard heating temperatures are unable to be sustained, which happens rarely. 
     b. Operating these units in other buildings (such as Allen, Babcock, Blaisdell, Carr, Saunders, Scott, Snyder, and Weston) during winter weather could provide a safety hazard or seriously affect the life of the unit. 
4) Evaporative coolers (which are devices that cool through water evaporation and are not air conditioners) are permitted in non-air-conditioned residence halls (Taft, Van Doren, Leonard, and Shelden). All portable air coolers should not exceed 350 watts (2.917 amps and 120 volts), limit one portable air cooler per room. Portable air coolers should not require ventilation through a window. Portable air coolers should be plugged into a single power strip with a self-contained circuit breaker. The power strip must have a minimum rating of ETL and a maximum 15-amp self-contained circuit breaker.

Dehumidifiers are permitted in non-air-conditioned residence halls (Taft, Van Doren, Leonard, and Shelden). All dehumidifiers must not exceed 350 watts (2.917 amps and 120 volts), and residents are limited to one dehumidifier per room. Drain hoses may not be used, even if they are included with the unit. This requirement helps prevent potential water damage to university property. All dehumidifiers must be self-contained. Residents are responsible for regularly emptying the water collection reservoir and should dispose of collected water in a utility sink when one is available. Dehumidifiers should be plugged into a single power strip with a self-contained circuit breaker. The power strip must have a minimum rating of ETL and a maximum 15-amp self-contained circuit breaker. 

1) Furniture provided in rooms needs to remain in the assigned room. 
2) You are responsible for all the furniture in your room/suite and will be held accountable for any damage incurred. 
3) Extra furniture may not be removed by residents from double rooms occupied as singles or triples occupied as doubles. 
4) Students may not bring furniture in temporary housing spaces to their permanent housing placements. 
5) Most halls have bunk-able bed units. If residents want beds bunked, debunked, or lofted, they must submit a request through MyHousing. Both roommates need to submit a request for it to be honored. 
     a) To prevent accidents and damage to the furniture, building service workers must perform this task for residents. Unauthorized bed changes will result in a $30 charge per room plus a charge for any damage that may result.
     b) Bed rails are available for those residents sleeping in the upper bed of bunk beds, and bed extenders are available for residents who require a longer sleeping surface. You can also request these through MyHousing if you would like to check out a bed rail or bed extender for the year. 
6) Each room will be inspected before, during, and/or after resident occupancy, and residents will be charged for any damages. Maintenance staff schedules and repair work required determine the actual repair and placement costs. Only maintenance staff members can paint or repair university property. Normal wear and tear will be considered in assessing cost for materials and labor. 
7) Construction: Installation of panels, dividers, lofts, shelves, and bunks is prohibited. Residents may not place boards or weights on radiator covers or wall-mounted bookshelves and may not place beds on top of other furniture.

Cooking meals is only permitted in designated halls or area kitchens. Hall kitchenettes are not intended for regular meal preparation because they cannot accommodate the number of residents in each hall. Use of microwave ovens, popcorn poppers, or other approved electrical appliances is permitted in resident rooms/suites for preparation of snacks. 
1) You may not prepare meals in your room/suite unless they can be cooked in the microwave. 
2) Small appliances with exposed heating elements (such as toasters, air fryers, and electric grills) are prohibited in residents' rooms.

Pets are prohibited in residence halls aside from fish in 5-gallon tanks or less.
1) Pets are defined as any animal that is not trained as a service animal or officially registered as an emotional support animal with University Housing. 
2) Residents found with unauthorized animals will be required to remove the animal from the residence hall immediately. 
3) Residents with emotional support animals who have not been through the appropriate approval process through DRES and University Housing will be required to remove the animal from the residence hall until the approval process is complete.
4) Residents with emotional support animals must follow guidelines and expectations listed in the ESA approval process. Failure to do so will require removal of the ESA and may result in referral to the Student Conduct process.

1) Hosts are responsible for informing guests of university and University Housing policies. 
2) Residents can be held responsible for their guests’ actions through the conduct process.

1) Escort policy: Non‑residents must be always escorted by a community member. 
2) Guest must have ID: Guests of residents must present proper identification (such as driver's license, passports, military ID, or school identification card, etc.) when requested by university staff. Failure or inability to do so will result in the guest being removed from the building and campus community. 
3) Guest amenity use: Non‑residents (even when hosted) may not use amenities such as laundry rooms or ice machines.

1) Overnight guests must be approved by all residents of a room, suite, or apartment. 
2) Length limitations: In undergraduate and graduate upper-division halls, guests may not stay more than three consecutive nights or six total nights a month. 
3) Number of guests: Each room regardless of the number of occupants may accommodate a maximum of two guests overnight at one time. 
     a) Guests who stay past 1 a.m. may be considered an overnight guest. 
     b) In undergraduate and graduate upper-division halls, guests may not sleep in public spaces.

The assistant vice chancellor for Auxiliary, Health & Wellbeing and executive director of University Housing or a designee may impose a restricted visitation period in response to critical incidents or for campus safety. 
1) Non-visitation policy: Select rooms in Evans Hall are designated as space that male-identifying individuals may not present as guests at any time.

The following items and activities are prohibited due to the risk of fire they pose or risk of inhibiting safe evacuations from University Housing buildings. All students shall comply with published university policies and municipal fire safety codes with special regard for emergency evacuation, fire and safety devices, and parties and decorations. (See Student Code: 1‑310)
1) Smoke detectors may not be covered, disconnected, or removed. Any tampering will result in a $250 charge per occurrence and referral to student conduct. 
2) Fire extinguishers will be charged, available, and operable at all times. Tampering with fire extinguishers will result in a $250 charge and referral to student conduct. 
3) Hanging items from sprinkler heads is prohibited. This could cause unnecessary water discharge. Students found hanging items from sprinkler heads could be held responsible for damages to university and other residents' property. 
4) All rooms, suite, floor, and outside security doors are fitted with self-closing hinges. These mechanisms help prevent the rapid spread of fire by ensuring doors are properly closed. Residents may not remove these hinges from doors.
5) Evacuation requirements: Whether it is a real alarm, false alarm, or a fire drill, everyone is required by law to vacate the building and remain out until the building is cleared by first responders.

Prohibited actions:
1) Arson or lighting objects on fire intentionally or unintentionally 
2) Leaving items unattended in microwaves or kitchenettes while cooking 
3) Candles, wax melters, and incense (if a resident requires use of these items for an event for spiritual or religious reasons, please see H-810)

Appliances with exposed heating elements, including but not limited to air fryers, Instant Pots, coffee pots, rice makers, hot plates, pressure cookers, grills, etc., are prohibited.

These items are strictly prohibited due to the high risk of fire, activation of smoke detectors, and the fumes emitted by these products. This list is not all-inclusive: 
1) All halogen lamps or items requiring halogen light bulbs 
2) All incense 
3) All smoke and/or fog producing devices 
4) All candles or wax melting devices 
5) Flammable liquids: storage of kerosene, fuel, or fuel containers is prohibited 
6) Space heaters 
7) Toasters and toaster ovens 
8) Grills of all types 
9) Hot pots, crockpots/slow cookers, Instant Pots, and rice cookers 
10) Excessive combustible materials: excess trash or recyclables; smoke detectors; walls or windows covered with drapes or posters; excessive holiday light strings 
11) Extension cords that are damaged, overloaded, routed under carpet, not UL-approved 
12) 3D printers and additive manufacturing devices regardless of the materials they utilize for printing

Students should follow these expectations for fire-safe decorations: 
1) Use fire-resistant materials in student rooms/suites and at social events. 
2) Do not overload electrical outlets or extension cords. 
3) Do not place electrical cords under carpet, through doorways or windows, or behind pillows. 
4) Provide adequate safety lighting at all social events. 
5) Do not obstruct access to exits and fire extinguishers. 
6) Do not obstruct peep holes. 
7) Do not obstruct vents on room doors. 
8) Live trees are prohibited. 
9) Decorations may not be hung from ceilings. 
10) University AC units plugged into non-designated outlets is prohibited.

1) Power strips with surge suppressants are strongly encouraged for all electrical needs, especially large appliances such as refrigerators, computers, and stereos. 
2) Power strips must have a minimum rating of ETL and a maximum 15 amp self-contained circuit breaker. This will reduce the risk of a tripped circuit breaker on the floor in the event of a power surge. 
3) Do not plug multiple power strips into one another or plug an extension cord into a power strip.

1) For resident safety, a fire drill will be conducted early in each semester. When a fire alarm sounds, residents should follow the instructions on the back of their room/suite door. Fire drills, false alarms, and genuine fire alarms are indistinguishable. 
2) Whenever the fire alarm sounds, everyone MUST evacuate the building. Even in a building designed to be resistant to fire, a small wastebasket fire can quickly fill an area with smoke and deadly gases. Smoke is the major cause of death from fires within residence halls. For this reason, residents should be certain to close their room doors and windows when evacuating in order to stop the spread of smoke. Hallway and stairwell fire doors should be closed at all times. 
3) Residents cannot re-enter the building until Residential Life/Housing staff, the fire department, or university police department gives an “all clear” signal.
4) Residents who fail to evacuate a residence hall building during a fire alarm or who do not follow the directives of fire, police, or residence hall staff will be referred to student conduct 
5) Obstructing a doorway, exit, or stairwell with persons or personal items is a serious safety hazard. 
6) Whether it is a real alarm, false alarm, or fire drill, by law all individuals must vacate the building until cleared by first responders.

Persons with physical disabilities who require assistance during an emergency (i.e., fire alarm, tornado warning) should exit the building as directed if they are on the first floor when the emergency occurs. If on an upper floor, the person should go to the nearest stairwell and have a friend or staff member notify rescue personnel that they need assistance. Rescue personnel will then evacuate the person to a safe location. If applicable, utilize the rescue assistance button if one is available in your evacuation location.

1) Candle usage for approved events: In order to guarantee the safety of all residents and ensure compatibility with existing building fire detection and suppression systems, prior approval by the director of Residential Life for University Housing is required for ceremonies and events that will utilize candles or other open flames. To receive approval, the resident must: 
     a) Properly request University Housing space at https://east.mymazevo.com/. Indicate in the setup instructions section of the space reservation request that they wish to utilize candles for the event. 
     b) Check out a portable fire extinguisher from an area office or front desk prior to the event. 
     c) Ensure the fire extinguisher is always present during the event and return to the extinguisher at the conclusion of the event. 
     d) Ensure candles on dining tables are only used when in enclosed standard glass containers and remain stationary and monitored once lit.
     e) Ensure that lighted candles are not used for any activity that involves carrying or holding the candle by a person. 
     f) Clean and properly remove all wax, matches, etc. from the space upon completion of the event. 
     g) University Housing will only grant a candle or other open flame exception for common areas. No exceptions will be granted for resident rooms.
2) Approval process for smudging, incense, and pipe use: In accordance with the Federal Religious Freedom Act, 42 U.S.S sections 1996 and 1996a, smudging and pipe ceremonies are allowed in University Housing-owned and operated spaces, including but not limited to individual residential rooms, outdoor spaces, community spaces, and apartments with prior submission of an exception form, meeting with University Housing, and completion of an understanding agreement. Approval by University Housing is required before any event can take place. Registration can be done through the Smudging and Pipe Ceremony: Fire Exception Form.
     a) Smudging is the use of smoke (generally from organic sources such as sage, sweet-grass, or cedar) in spiritual, religious, prayer, or faith practices most commonly used by Native Peoples. 
     b) Pipe ceremonies involve the use of tobacco in spiritual, religious, prayer, or faith practices most commonly used by Native Peoples. 
     c) While the University of Illinois is a smoke-free campus and is committed to promoting a smoke and tobacco free environment for all students, employees, and visitors to campus, we must take into consideration the deeply held cultural beliefs of our Native American students, employees, and visitors to University Housing spaces. 
     d) Reasonable efforts should be taken to reduce or eliminate the community's impact of such smoke within the area being smudged whenever possible.

Each resident living in the residence hall is issued access through their i-card, which will permit entrance to their hall and their floor security door. 
1) Sharing i-cards with another individual is prohibited. 
2) The i-card is university property and must be shown upon request to any staff member, including resident directors, resident advisors, desk clerks, dining room staff, office staff, or other residence hall employees. 
3) A student may possess only one i-card. Anyone possessing more than one i-card is subject to disciplinary action. 
4) A university staff member may confiscate the extra i-card or an i-card that is in the possession of a guest. If a lost i-card is found, students should return it to the nearest hall/area office.

Temporary access cards are loaned to a resident to permit access to their residence hall and access to their meal plan during the span that the original i-card is unavailable. 
1) Temporary access cards: All residents are provided with three (3) complimentary temporary access cards each semester. 
2) Temporary access cards are active for a 72-hour period and must be returned to a desk when the original i-card has been reactivated. 
3) Beginning on the fourth request, a $20 fee will be assessed to the student’s account and will increase by $20 with each subsequent request.

1) Loaning a room/suite key to another person or duplicating a room/suite key is prohibited. 
2) Locking doors: Residents should keep their room/suite door locked at all times. 
3) Unauthorized possession: Keys found in possession of someone other than the designated resident will be confiscated. 
4) Lost keys: There is a $50 per key charge for lost keys, and there may be an additional charge for lock replacement. 
5) Excessive loan keys: Loaning back-up keys to a resident is a service to assist when a resident temporarily misplaces their room key. 
     a) All residents are provided with three (3) complimentary key loans each semester. 
     b) The loan key must be returned to the front desk within 24 hours, or a lock change will be issued at a cost of $50 to the resident. 
     c) Beginning on the 4th request, a $20 fee will be assessed to the student’s account and will increase by $20 with each subsequent request. 
6) Residential Life will not accept keys via mail in the undergraduate halls if a resident fails to return their key upon moving out unless an unforeseeable natural event occurs. This policy is not applicable to the Family & Graduate Housing apartments or the graduate upper-division residence halls (Sherman and Daniels).

Students are prohibited from entering places that a reasonable person would know not to enter without appropriate permission. Such places might include, but are not limited to the following: 
1) Mechanical rooms 
2) Propping internal or external security doors. 
3) Roofs 
4) Housing dining kitchens 
5) Other student rooms 
6) Storage closets 
7) Construction sites 
8) Loading docks 
9) Behind residence hall front desks, area desks, or the SDRP package station 
10) Residence halls that you are not a resident of without a resident escort 
11) University Housing reserves the right to “no trespass” residents, non-residents, and the greater community at large from University Housing property.

All residents and their guests may only use the bathroom of the gender with which they identify.

If you believe you may qualify for a housing accommodation(s) due to a documented medical or disability-related condition, you will need to apply for services through the Division of Disability Resources and Educational Services (DRES) in addition to submitting your application to University Housing. DRES is responsible for providing services to students with disabilities and is available to consult with other areas of campus regarding ADA accessibility issues. For further information on how to apply for services with DRES, visit dres.illinois.edu or call 217-333-4603 or 217-689-0564 video relay service (VRS).  

DRES will not share letters of accommodation with University Housing's Housing Information Office directly. It is the student’s responsibility to provide a copy of the DRES letter of accommodation to the Housing Information Office through the Contract Portal under the Forms & Requests section. The DRES letter of accommodation plays an important part in the assignments process. Requests for accommodation will be reviewed and addressed as availability of space permits. Roommate requests and residence hall preferences will be considered but are not guaranteed.

Students who require a personal assistant (PA) and who are NOT part of the Beckwith Residential Support Services Program at Nugent Hall (the Beckwith Program) must employ and provide training for their PA staff regarding their specific care needs. Ongoing PA training from each student is critical to the delivery of safe and effective PA support services.  

We strongly encourage students to start the PA interviewing/hiring process as early as possible. For new, incoming residents, we recommend hiring PAs early enough to submit the PA registration forms by August 1 of every school year.  

A PA must have a current employment agreement with the resident; a completed PA registration form; and a successful criminal background check conducted by University Housing before being granted access to any University Housing property. A background check may take 4 – 8 weeks to complete. To begin the process, the resident who is employing a PA must submit a personal assistant registration form. A background check fee will be added to the resident’s university student account.

University Housing, in accordance with the ADA and Illinois 775 ILCS 30, or “White Cane Law,” will provide an exception to the University Housing pet policy for residence hall/apartment facilities for residents who need a service animal or present a documented need for an emotional support animal accommodation. The Service/Emotional Support Animal Policy outlines the responsibilities of the residents who are granted approval for an emotional support animal in University Housing. Please read the policy very carefully as the responsibilities of the student/handler/owner are very important.

Emotional Support Animals
Students who require an Emotional Support Animal must complete the Emotional Support Animal Registration Form under "Forms & Requests" in the Contract Portal to ensure that their animal is properly registered with University Housing. Be prepared to provide types of vaccinations with dates and provider contact information. If the Emotional Support Animal does not require vaccinations, please submit a letter from a licensed veterinarian stating as such.

If you intend to submit an Emotional Support Animal Registration Form, you will first need to register with the Division of Disability Resources and Educational Services (DRES). DRES is responsible for collecting medical documentation and providing students with letters of support for emotional support animals.

The student is responsible for submitting the DRES Letter of Accommodation to the Housing Information Office. For further information on how to apply for services with DRES, visit dres.illinois.edu or call 217-333-4603.

An Emotional Support Animal Registration Form for a new animal should be submitted before the beginning of each semester. An Emotional Support Animal should not be on campus until approval is received from the Housing Information Office. A resident who has an unapproved animal may be referred for Student Conduct. For returning residents, an Emotional Support Animal Registration Form should be submitted by August 1 every year if you would like to have the animal continue to reside with you in University Housing.

Service Animals
If you intend to bring a Service Animal to live with you in the residence halls, please complete a Service Animal Information Record for emergency purposes, which you can find under "Forms & Requests" in the Contract Portal. The information will allow University Housing staff to alert emergency personnel of the location of the service animal in case of fire/evacuation/emergency. The Information Record also allows us to alert supervisors in case staff members have allergies. Service animals are determined by the type of animal and whether they have been individually trained to perform tasks for people with disabilities.

For returning residents, a Service Animal Information Record should be submitted by August 1 every year if you anticipate the Service Animal residing with you in University Housing.

1) Access: Patrons are required to use their i-card or a meal ticket to access any dining hall. Attempting to enter without providing proper payment or attempting to enter through a marked exit is prohibited. 
2) Carry Out: Residents eating in the dining halls may take a choice of one piece of fruit, one cookie, or one ice cream cone and a non-dairy beverage in a thermos mug (up to 22 oz.) from the dining hall. Everything else must be consumed before you leave the dining area. 
3) Use of Your Meal Plan by Others: Your meal plan is non-transferable and cannot be used by others. Meal plan holders may be asked to show photo ID. You may swipe guests in under your meal plan, but you may not give your i-card to others to use your plan in your absence. 
4) Use of Classic Meals: Classic Meals may only be used once per meal period. For example, you cannot use a Classic Meal at 7 a.m. for breakfast and again at 8 a.m. for breakfast. 
5) Appropriate Attire: No one shall enter a dining location shirtless, with bare feet, or in stocking feet. 
6) Refunds: No refunds are made for unused meals, absences, or lost passes. 
7) Meal Plan Changes: Meal plans may be changed before the contract begins, or you may wait until after you arrive on campus. The meal plan change deadline for fall semester is the 4th Saturday after the start of the fall semester. The meal plan change deadline for the spring semester is the 3rd Saturday after the start of the spring semester. Visit MyHousing to change your meal plan. Note: Students who move from an undergraduate residence hall to a graduate hall after the meal plan cancellation deadline must keep their meal plan until the next meal plan change period. 
8) Dining Dollars Rollover: You may roll over a maximum of one week’s worth of your Dining Dollars into the following week, to a maximum of the previous week’s Dining Dollars plus the current week’s Dining Dollars. Rollover of applicable credits will occur automatically. Unused Dining Dollars will rollover for one week, but the total amount of Dining Dollars on your account cannot exceed two weeks' worth (e.g., if you used no Dining Dollars, you would have 30 during week two, but could not exceed that amount for the following week).
9) Prorated Meal Weeks: Standard meal weeks begin on a Sunday. At various times of the year when the meal week begins on a different day (e.g., opening week in the fall and after break periods), your meal plan is prorated. This means you will have fewer meals during the week than you would in a regular week during the school year. When your meal plan rate was set, prorated weeks were already figured in (so you did not pay for them). Prorating is calculated by dividing your meal plan into sevenths, representing seven days of the week. 
10) Dining patrons cannot use a Classic Meal-dine in option in combination with a Good2Go Carryout for the same meal period. All residents of undergraduate residence halls are required to have a meal plan – the 12 Classic/15 Dining Dollar, 10 Classic/45 Dining Dollar, All Classic, or All Dining Dollar Meal Plan. Taft and Van Doren residents may select from two additional meal plans – the 6 Classic or 6 Classic/25 Dining Dollar Meal Plans. Residents of the graduate upper-division residence halls, Sherman and Daniels, are not required to have a meal plan, but may choose to have one of the following – the 12 Classic/15 Dining Dollar, 10 Classic/45 Dining Dollar, All Classic, All Dining Dollar, 6 Classic or 6 Classic/25 Dining Dollar Meal Plan. Students who move from an undergraduate residence hall to a graduate hall after the meal plan change deadline must keep their meal plan until the next meal plan change period. 
11) Responsible Use: Residents should take what they want and enjoy what they take, but they should not waste food. Dining Services does not receive any subsidy from the university or the federal or state government. It is funded entirely by resident payments. In order to keep the cost of meal plans and dining services down, please consider the following: 
• Avoid wasting food; please take only what you can eat. 
• Care for your dining area and avoid breakage of dinnerware. 
• Ensure guests pay for their meals. 
• If you need to borrow something, please talk to the unit manager. (There is a $10 charge for each unauthorized item removed from the dining room.) 
12) Food Credit for Absences: If a student is absent from the residence halls for seven or more consecutive days because of illness, student teaching, or a university field trip, residents may request a dining service credit. Residents should notify the office before leaving for teaching or a field trip or after return from an illness. There is no dining service during university vacation periods. 
13) Public Health Requirements: Illinois Public Health regulations do not permit food prepared outside the dining service area to be brought into or consumed in the dining room.
14) Sick Tray: If a student is ill, a roommate or a friend may obtain a sick tray for the ill student. The ill student should call his or her dining hall’s main office during meal hours and provide the ill student’s name, UIN (found on the i-card), and name of the friend who will be picking up the tray. Please call at least 60 minutes prior to the requested pick-up time. A Classic Meal or equivalent credits will be deducted for the meal. 
15) Religious Observances: Residents with a meal plan are encouraged to prepare to-go meals, in disposable containers upon request or through the Good2Go reusable container program, for meals that occur during an observance instead of a food-cost credit. Notify a supervisor as you enter the dining room, and your ID number will be entered into the access system to deduct your carryout meal from your meal plan. One container will be provided each for cold and hot food items. It is the student's responsibility to keep the food, taken as to-go meals for religious observances, at 40˚F or below for cold food and 165˚F or above for hot food according to food safety guidelines.
16) Residents with a meal plan who choose not to use Classic Meals or Dining Dollars in the dining halls during a religious observance that exceeds seven consecutive days must email their full name and UIN to housing@illinois.edu to receive a meal plan credit. Residents requesting this credit option will not utilize their Classic Meals or Dining Dollars during the observance and should see the credit posted on their student account within seven business days of the observance ending. Reimbursements will only be credited in full week increments at $60/week based on an average raw food cost.

Under certain criteria, a case coordinator may elect to not open a formal conduct investigation if the student agrees to participate in a meeting. In that meeting, the student must actively engage in the conversation. If the student attends the meeting and engages in the discussion, the coordinator will close the case without a finding and no disciplinary history will have been created. If the student fails to respond to the meeting request, the behavior will be referred to the university conduct process.

It is important to remember that the faculty are ultimately responsible for the campus conduct system. The conduct system is designed to protect the rights and property of the university and of all persons within the university community. The mission of the University Housing judicial process is to hold students responsible for their behavior within the living community. This is done by applying appropriate disciplinary sanctions and assigning educational conditions to these sanctions.

Staff or residents may initiate the judicial process in the university residence halls when an Incident Report (IR) form is completed documenting a possible violation of policy. Incident Reports are submitted, evaluated to determine if the Student Code or University Housing Hallmarks have been violated, and assigned a case coordinator to investigate the allegations.

Students may also deny the charge(s) and allow the professional staff member to decide responsibility for a violation. If the professional staff member determines responsibility, a sanction and any conditions will be assigned. This action may be appealed to Office for Student Conflict Resolution. If more formal action is appropriate, there are two possible hearing bodies:

     1. A University of Illinois case coordinator is an administrator empowered by the Faculty Senate to hear cases and decide responsibility and sanctions on behalf of the university. Decisions by a case coordinator cannot exceed University Conduct Probation.
     2. The Senate Sub-Committee on (a) Undergraduate or (b) Graduate Student Conduct is the highest hearing body for undergraduate students and is made up of faculty and student members.

Any student facing disciplinary action is entitled to the following procedures:

• The right to be notified in writing of charges* and to attend a meeting with a professional staff member or another hearing body. The student may be required to contact the hearing body within a specified time period to answer to the charge(s).
• The right to present information and witnesses relevant to the charges against the student.
• The right to examine the Incident Report before admitting any charges or prior to a formal board hearing.
• The right to appeal the sanction or finding if the student has not signed a Case Disposition form (see Appeal Process).

*Note: This process may be adjusted during the final exam period to facilitate adjudication before students leave for the semester break or summer.

There are three types of conduct sanctions at the University of Illinois: (1) formal; (2) educational; and (3) behavioral.

Formal University-Level Sanctions
The Senate Sub-Committee on Student Conduct or a university case coordinator can issue university-level formal sanctions. All university sanctions may also include conditions.
     1. University Reprimand. A University Reprimand indicates that the student’s behavior is inappropriate for a member of this academic community. A University Reprimand is maintained in the student’s disciplinary file for one year and would serve as a basis for further sanctioning should subsequent violations occur. If there are no further violations within that one-year period, the file is destroyed. A University Reprimand will not appear on the academic transcript.
     2. University Censure. A University Censure is an official communication that a student’s behavior is inappropriate for a member of the university community. A University Censure is maintained in the student’s disciplinary file until the student graduates and would serve as a basis for further sanctioning should subsequent violations occur. A University Censure will not appear on the academic transcript.
     3. Conduct Probation. Conduct Probation is a strong communication that a student is no longer in good disciplinary standing with the university community. Any subsequent violations of the Student Code will be evaluated in the context of the student’s probationary status. Conduct Probation is maintained in the office for seven years and is copied to the dean of the student’s college. University Conduct Probation will not appear on the academic transcript.
     4. Dismissal. Dismissal shall be imposed upon a student when the hearing body determines that the student's relationship with the university must be terminated. Dismissal may only be imposed by the appropriate subcommittee or the Senate Committee. When dismissal is imposed upon a student, they may petition the original hearing body for readmission to the university after the specified time. A copy of the notice will be forwarded to the dean of the student’s college and to the Recorder for a notation on the transcript. Dismissal records are maintained indefinitely. Dismissal shall be noted on the student's transcript until such time as the student is readmitted to the university or successfully petitions for the removal of the notation. Permission for readmission by the subcommittee does not abrogate the right of any dean or director to deny readmission on the basis of scholarship. At such time as a student is readmitted to the university, the student is placed on Conduct Probation until graduation, unless aggravating or mitigating circumstances warrant a different sanction.
     5. Formal Sanction Held in Abeyance. In rare cases, the SCSD or an appropriate subcommittee may determine that a certain sanction is the appropriate formal sanction, but strong mitigating circumstances warrant holding the formal sanction in abeyance. The student may continue enrollment under restrictions and conditions. Formal sanctions may only be held in abeyance by the appropriate subcommittee or the SCSD. A student found to have violated the conditions or restrictions of a formal sanction held in abeyance will minimally have the formal sanction imposed. A copy of the notice will be forwarded to the dean of the student’s college and to the Recorder for a notation on the transcript. The notation remains until either the end of the formal sanction held in abeyance period or graduation unless a petition for early removal is approved. Formal sanctions held in abeyance shall be terminated automatically upon graduation.

Educational Sanctions
An educational sanction is an activity assigned by a conduct body with the hopes of creating a learning opportunity or a chance to reflect on the actions that took place.

Behavioral Sanctions
A behavioral sanction is a directive that guides a student toward changing a particular behavior. Typically, this type of sanction is clear and documents what type of behavior is to be avoided and for what duration.

Students have the right to appeal an outcome if, and only if, one of the following applies to their case:
     1. The hearing was not conducted fairly or in conformity with prescribed university procedures.
     2. The appellant must show that any alleged bias or conflict of interest is likely to have adversely affected the outcome of the original hearing.
     3. Any sanctions imposed by the hearing body were not appropriate for the violation(s) for which the student was found responsible.
     4. New, substantive information, sufficient to alter the decision, exists and was clearly not available at the time of the original hearing.

A student may not appeal simply because they do not like the sanction imposed; the appeal must meet one of the criteria listed above. All appeals must be submitted in writing and made within the specified time frame. Check your decision letter for more specific information.