Assignment Considerations

What you need to know for accommodations and considerations

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How do I notify University Housing of my disability, medical, dietary, and additional requests?

When applying for housing, there is a specific Assignment Considerations section and form within the online contract where you can provide disability, medical, dietary, and other additional needs information. Students should indicate any assignment considerations when completing their contract. Students are encouraged to register with the Division of Disability Resources and Educational Services (DRES) because they will consult with University Housing regarding ADA accessibility issues. Students may also contact the Housing Information Office at (217) 333-7111 or email housing@illinois.edu to share their needs and accommodation request. 

It is imperative that students specify their disability, medical, dietary, and/or additional needs on the housing contract every year in the Assignment Considerations form, as each student’s needs may change.

Do I need to register with Division of Disability Resources and Educational Services (DRES)?

If you believe you require housing accommodations due to a documented disability-related condition, you will need to register with the Division of Disability Resources and Educational Services (DRES) in addition to submitting your housing application. DRES is responsible for providing services to students with disabilities and is available to consult with other areas of campus regarding ADA accessibility issues. For further information on how to register with DRES, visit disability.illinois.edu or call (217) 333-4603 or (217) 689-0564 Video Relay System (VRS).

NOTE: DRES will not share housing-related letters of support with the Housing Information Office (University Housing) directly. It is the student’s responsibility to provide a copy of the housing-related letter of support to the Housing Information Office. The housing-related letter of support plays an important part in the assignments process. 

What residence halls are fully accessible?

University Housing offers several accessible rooms with communal or semi-private baths in many of our residence halls and a select few apartments. Our newest halls (Wassaja, Nugent, and Bousfield) and Ikenberry Dining Hall are fully accessible.

  • Beckwith Residential Community, located on the first floor of Nugent Hall, is designed to serve undergraduate and graduate students with severe physical disabilities who will utilize Beckwith Residential Support Services. The Beckwith Residential Community has its own application process and works closely with University Housing. Beckwith Residential Support Services provides personal assistant (PA) services for students with disabilities as required to accommodate their performance of activities of daily living. Based on their needs, students have access to up to seven hours per day of PA services. Students learn the skills to effectively supervise and evaluate their PA staff, reinforce proper technique, train new staff, and recruit staff independently. Along with DRES, Nugent Hall was recognized with the 2012 Barrier-Free America Award by the Paralyzed Veterans of America. Nugent floors plans and layouts
  • Bousfield Hall is designed for greater privacy and fewer students per bathroom. Layouts include adjoining doubles with semi-private bathrooms, a combination double and single with semi-private bathroom, and a suite of four singles with a living room and semi-private bathroom. Bousfield Hall floor plans and layouts
  • Weston Hall also offers a select number of manual wheelchair accessible rooms. Weston floor plans and layouts 
  • Daniels Hall is a hall for graduate and upper-division undergraduates (sophomores and above). Daniels has a select number of wheelchair accessible private rooms with semi-private or private bathrooms. Daniels floor plans and layouts

What furniture is provided in an ADA accessible room?

All ADA rooms (outside of the Beckwith Residential Community) are equipped with the standard room furniture which includes a bed, desk, chair, bookshelf, chest of drawers, and a closet. Students do have the option of providing their own hospital bed and/or desk, if needed. University Housing is not responsible for providing or storing these items but will gladly remove and store the furniture designated to that room if it does not meet the student’s medical needs. Rooms in the Beckwith Residential Community (Nugent Hall – first floor only) are equipped with a medical bed with detachable side rails, a wardrobe (no closet), bookcase, nightstand, and desk. This furniture is all adjustable height.

What is required of me if I need a personal assistant?

Students who require a personal assistant (PA) and are NOT part of the Beckwith Program must employ and provide training for their PA staff regarding their specific care needs. Ongoing PA training from each student is critical to the delivery of safe and effective PA support services.

We strongly encourage students to start the PA interviewing/hiring process as early as possible. For new, incoming residents, we recommend hiring PAs early enough to submit the PA registration forms by August 1 every year.

STEP-BY-STEP GUIDE: PERSONAL ASSISTANT REGISTRATION AND ACCESS

A PA must have the following items submitted before being granted access to any University Housing property: 1) current employment contract with the resident; 2) completed PA Registration Form; and 3) successful criminal background check conducted by University Housing.  A background check may take 4–8 weeks to complete

  1. PA is interviewed and hired, pending criminal background check.
  2. PA Registration Form is submitted (see deadline list below).
  3. Housing Information Office (HIO) submits PA’s information to Housing Human Resources to request a background check.
  4. Housing Human Resources sends email to PA requesting authorization to conduct criminal background check.
  5. PA authorizes criminal background check.
  6. Criminal background check process begins. Process may take a few days to 8 weeks.
  7. Criminal background check results come back and, if approved, Housing Information Office will proceed with arranging access.
  • Need Prox Access for your PA? Send an email to the Housing Information Office to request a Prox Card. Once authorization is provided, the Housing Information Office instructs the PA to go to the ICard Office to pick up the Prox Card. The PA is then required to report the 5-digit code on the back of the Prox Card to Housing Information Office. Once the 5-digit code is received, an email requesting access is submitted to the Key Access Office. Key Access will notify Housing Information when access is granted. HIO will notify the PA when access has been granted. The student employing the PA who needs a Prox Card will get a $10 charge on their student account for each PA needing a Prox Card.
  • Need general access for your PA? Send an email to the Housing Information Office to request general access. HIO will submit a request email to the Key Access Office. Key Access will notify HIO and HIO will notify the PA when access has been granted.

DEADLINES FOR PERSONAL ASSISTANT REGISTRATION SUBMISSIONS

April 1 Current students: PAs for summer

May 1 Continuing students: PAs for the fall semester

August 1 New, first-year students: PAs for the fall semester

December 1 Current students and new students: PAs for spring semester

Ongoing/Immediate Pending hires/terminations throughout the year

What is required of me if I need an emotional support animal or service animal?

University Housing, in accordance with ADA and Illinois 775 ILCS 30/ or “White Cane Law,” will provide an exception to the University Housing pet policy for residence hall/ apartment facilities for residents who present a documented need for a service or emotional support animal accommodation. The Service/Emotional Support Animal Policy (Word) outlines the responsibilities of the residents who are granted approval for service or emotional support animals in living, dining, or public areas within University Housing. Please read the policy very carefully as the responsibilities of the student/handler/owner are very important.

REGISTRATION FORM

If you intend to submit an Emotional Support Animal or Service Animal Registration Form, you will first need to register with the Division of Disability Resources and Educational Services (DRES). DRES is responsible for collecting medical documentation and providing students with letters of support for emotional support animals or service animals. The student is responsible for submitting the letter of support to the Housing Information Office. For further information on how to register with DRES, visit disability.illinois.edu or call (217) 333-4603 or (217) 689-0564 Video Relay System (VRS).

  • Students who require an Emotional Support Animal must complete the Emotional Support Animal Registration Form to ensure that their animal is properly registered with University Housing.  Please be prepared to provide types of vaccinations with dates and provider contact information. If the Emotional Support Animal does not require vaccinations, please submit a letter from a licensed veterinarian stating as such.
  • Students who require a Service Animal must complete the Service Animal Registration Form to ensure that their animal is properly registered with University Housing. Service Animals are determined by the type of animal and whether they have been individually trained to perform tasks for people with disabilities. When completing the Service Animal Registration Form, please be prepared to provide types of vaccinations with dates and provider contact information.

Emotional Support Animal or Service Animal Registration Forms for new animals should be submitted before the beginning of each semester. No animal should be on campus until approval is received from the Housing Information Office. A resident who has an unapproved animal may be referred for Student Conduct.  

DEADLINES FOR ANIMAL REGISTRATION FORM SUBMISSIONS

April 1 Current students for summer

May 1 Returning residents for fall semester

August 1 New, first-year students for fall semester

December 1 Current students and new students for spring semester

Ongoing/Immediate Newly identified need throughout the year

For returning residents, an Emotional Support Animal or Service Animal Registration Form should be submitted by August 1 every year, if you would like to have the ESA/SA continue to reside with you in University Housing.

Students may also contact the Housing Information Office at (217) 333-7111 or by email at housing@illinois.edu to share their needs and accommodations.