Policies and Procedures
Cellular Phones & Video
Any use of a cellular phone, including camera or video functions, is strictly prohibited in bathrooms or any other place where privacy can be expected.
Floor courtesy phones are not to be used for pranks. Any abuse involving prank calls to emergency services (9-1-1) will result in a referral to the University discipline system for possible dismissal from the University.
Email, Computer Use
According to the Student Code (section 1-302.0), students are prohibited from sending “obscene or intimidating messages that are unwelcome to the recipient” using electronic mail. Students may not tamper with another student's computer or misuse the residence hall and campus computer facilities.
No form of gambling (e.g., card games for money, sports pools, casino games, or lotteries) may be conducted on University property.
All campus facilities and grounds are smoke free, meaning a complete prohibition of smoking any materials. Smoking inside of a residential facility will result in a $25 fine. Subsequent violations will result in escalating fines.
Residence hall facilities or resources may not be used for commercial activity or solicitation that is not in conjunction with a University Housing Living-Learning Community. Sales representatives or commercial agents are not allowed to canvas door-to-door. If you see a commercial salesperson in your hall, please call your Resident Advisor, or hall/area office. However, you may invite a sales representative to your room as your personal guest if your roommate(s) agrees.
Residents are not allowed to conduct commercial activity using the room/suite, room/suite address, room/suite telephone, or computer address (email/ResNet). Sales representatives cannot make presentations in floor or main lounges or other hall areas, and residence hall facilities cannot be used to advertise presentations. This restriction includes sales representatives or demonstrations involving magazines, beauty products, insurance, home products, wholesale orders, and the like.
Solicitation in the residence halls is prohibited except as outlined in the Code. Persons wishing to solicit should check with the office of Residential Life regarding procedures and methods. Solicitation encompasses postings, fliers, lobby tables, coupons, demonstrations, advertising, newspapers, magazines, commercial agents, food items, and the like. The chalking of sidewalks and walls in areas controlled by Housing is not permitted. This includes any sidewalk in front of a residence hall entrance and around the Student Dining and Residential Programs Building. Door-to-door activities are not permitted (for political canvassing regulations, see the Code). University Housing reserves the right to bill individuals and/or groups for unauthorized solicitation activity.
Sports in the Hall
Recreational areas and playing fields are located near most residence halls. Because of the risk of personal injury, damage to the residential facilities or individual property, and disruption within the living environment, the use of any sports equipment (balls, Frisbees, boomerangs, hockey pucks, skates, skateboards, in-line skates, footballs, etc.) or rough and boisterous play is not allowed inside residence halls.
Surveys, Research Involving Residents
All research activity in the University Residence Halls must be approved in advance by the Student Affairs Committee on research, and the Director of Housing. If research activity is approved, staff will designate a location in a central residence hall area where a table may be set up to invite voluntary participation. Research or survey materials approved for distribution in mailboxes or in central area distribution locations must also comply with this requirement. For assistance, contact the Assistant Director of Housing for Academic Programs and Research at 333-0770.
Use of Public Areas
Students are not permitted to sleep in public areas of residence halls.
State statutes and University regulations provide penalties for theft of or tampering with, defacing, or unauthorized possession of municipal, state, University, or residence hall properties or the private property of members of the University community (students, staff and faculty) and public. These include street and traffic signs (state fine of up to $1,000), laboratory equipment, vending machines, and furniture. Students are not permitted to write, draw, or otherwise deface unit buildings by using chalk, paint, or any other substance.
Alcohol and Other Drugs
No person under the age of twenty-one may store, possess, or consume alcoholic beverages on any property under the control of the University of Illinois, including student housing.
Residents who are twenty-one or over may possess or consume alcohol in their own rooms or the room of another twenty-one year-old as long as the room door is closed. No underage person may be present in such situations excepting any underage roommate(s). Residents who are twenty-one or older may not purchase alcoholic beverages for those under-age. Alcoholic beverage containers may not exceed one gallon, four liters, or one twelve-pack for beer. Kegs are not permitted in the residence halls.
As a practical matter of enforcement and in order to avoid disagreements regarding violations of the alcohol policy and health hazards, empty alcoholic beverage containers are not permitted within the residence halls. Additionally, students under the legal drinking age must immediately vacate any space where alcohol is present; and if present, this will result in an Incident Report being filed.
Drugs that are prohibited by state and federal statutes are not permitted in the residence halls. According to the Student Code, “The use, possession, distribution, sale, making, or manufacture of drugs by a University student raises the question of a student's fitness to continue at the University of Illinois” (Section 1-305). Students found in violation of the University and/or residence hall drug policy may be subject to the cancellation of their housing contract and will face University conduct action, which may include dismissal from the University.
When a drug policy violation is suspected or detected, the University Police will be called. The police may elect to utilize within the parameters of the law a drug-sniffing K-9 dog to assist their efforts in enforcing the University drug policy.
This section shall be interpreted to include not only possession or consumption of alcohol or drugs, but also voluntarily participating in activities involving violations of the drug or alcohol policies (i.e. being present in a residence hall room where such violations are occurring).
Bikes must remain outside at all times. Storage of bicycles within the halls is not permitted because of space in the residence halls, potential damage to buildings, and the blockage of escape routes during a fire or emergency. Students should use the bike racks located near the halls and not stair railings, sign posts, trees, or entrances to any buildings. Residents may bring a detachable bike tire to their room/suite as long as it is properly stored. Covered bike rack spaces are not assigned and can be used on a first come, first served basis.
Students must register their bike with Campus Parking, 1110 West Springfield, Urbana (Springfield at Goodwin). If a registered bike is parked illegally a ticket will be issued. If a bike is not registered or it is inoperable, the bike may be impounded (or a University Police lock will be placed on it), and the student will need to prove ownership, pay a fine, and register it before the bike can be released.
Due to fire hazards associated with an open flame, candles may not be kept or burned in individual residence hall rooms/suites.
Fireworks or pyrotechnic explosive devices are not permitted by state statutes and are prohibited in the residence halls.
Any substance that potentially could cause fire, damage, or explosion is not permitted inside the residence halls. This provision includes kerosene heaters and fuel, fuel containers for motorcycles or motor vehicles, as well as candles, open flames, fragrance pots, blow torches, bottled propane, and similar burning devices.
Laser pointers may not be used in or around the residence halls. The only exception is for classroom instruction or formal programs/presentations taking place in hall facilities.
Used medical syringes should be disposed of in a manner that will eliminate the possibility of accidental injury. This can be accomplished by placing used syringes in a receptacle and delivering it to the McKinley Health Center so staff can dispose of the receptacle properly. Students can obtain receptacles, free of charge, at McKinley Health Center.
Motorcycles, scooters, mopeds, and all such motorized vehicles must be registered with the University, parked only in designated motorcycle lots, and operated in accordance with rules of the road for automobiles. They may not be driven on bike paths or sidewalks, and they may not be brought inside any residence hall. Fuel or fuel containers (even if empty) may not be brought inside any room or building; doing so is prohibited by state statutes.
Only fish are permitted as pets in the residence halls. All other pets are not allowed on the residential floors, and if found, they must be immediately removed.
Service Animals Exception
University Housing, in accordance with ADA and Illinois 775 ILCS 30/ or “White Cane Law,” will provide an exception to the University Housing pet policy for residence hall/ apartment facilities for residents who present a documented need for a service or therapy animal accommodation. The Service/Therapy Animal Policy (pdf) outlines the responsibilities of the residents who are granted approval for service or therapy animals in living, dining, or public areas within University Housing.
Students who require this accommodation must complete the Service/Therapy Animal Registration Form to ensure that their animal is properly registered with University Housing. Students may also contact the Housing Information Office at (217) 333-7111 or by email at email@example.com to share their needs and accommodations.
Segways are not permitted in the residence halls.
Skateboards, roller-skates, or in-line skates may not be used in residence halls. They may be used as a means of transportation, but may not be used for recreational or sporting use on campus, except in designated areas.
Possession and/or storage of weapons, where possession would be in violation of state statutes or regulations of the University of Illinois, is not permitted in the University residence halls. Such weapons include, but are not limited to, BB guns, paint ball guns, pellet rifles or pistols, switchblades, knives with blades longer than three inches, slingshots, bombs, nunchucks, items that imitate weapons, or other devices containing an explosive or caustic substance.
The Fire Department must inspect any major decorative construction (e.g., platforms, haunted houses, and obstacle courses) for fire safety before it is used. Students should follow these expectations for fire-safe decorations:
- Use fire-resistant materials in student room/suites and at social events.
- Do not overload electrical outlets or extension cords.
- Do not place electrical cords under carpet, through doorways or windows, or behind pillows.
- Provide adequate safety lighting at all social events.
- Do not obstruct access to exits and fire extinguishers.
- Natural, live trees are not permitted.
- Decorations may not be hung from ceilings.
Deliveries in the Urbana residence halls must be received by the desk for processing. All deliveries in the Ikenberry Commons halls must be received by the SDRP Package Station. Deliveries may not be left outside the halls, in main lobbies or lounges, or at unattended offices.
Elevators are equipped with sensitive safety devices in order to protect the passengers. Tampering with elevators can be extremely dangerous and expensive and will result in charges and disciplinary action.
Fire Safety Equipment
Fire equipment saves lives! Tampering with smoke detectors, intentionally causing false fire alarms, hanging items from sprinkler heads, propping fire and smoke doors open, discharging a fire extinguisher, or tampering with other safety equipment can end in personal tragedy and may also result in criminal charges, fines, University disciplinary action, and/or termination of a resident's housing contract.
Do not hang anything on or from sprinkler heads: this can cause unnecessary water discharge and you could be held liable for damage to University and private property.
All residents' room, suite, floor, and outside security doors are fitted with self-closing hinges. These mechanisms help prevent the rapid spread of fire by ensuring doors are properly closed. Residents may not remove these hinges from doors.
Areas of Rescue Assistance
Persons with physical disabilities who require assistance during an emergency (i.e., fire alarm, tornado warning) should exit the building as directed if they are on the first floor when the emergency occurs. If on an upper floor, the person should go to the nearest stairwell and have a friend or staff member notify rescue personnel that they need assistance. Rescue personnel will then evacuate the person to a safe location.
Fire Alarms and Fire Drills
For resident safety, a fire drill will be conducted early in each semester. When a fire alarm sounds, residents should follow the instructions on the back of their room/suite door. Fire drills, false alarms, and genuine fire alarms are indistinguishable.
Whenever the fire alarm sounds everyone MUST evacuate the building. Even in a building designed to be resistant to fire, a small wastebasket fire can quickly fill an area with smoke and deadly gases. Smoke is the major cause of death from fires within residence halls. For this reason, residents should be certain to close their room door and windows when evacuating in order to retard the spread of smoke. Hallway and stairwell fire doors should be closed at all times. Residents cannot re-enter the building until the Residential Life/Housing staff, Fire Department, or University Police Department gives an “all clear” signal.
Residents who fail to evacuate a residence hall building during a fire alarm or who do not follow the directives of fire, police, or residence hall staff will be referred to the University discipline system for judicial action.
Obstructing a doorway, exit, stairwell, or room/suite door is a serious safety hazard.
Fire extinguishers will be charged, available, and operable at all times. Tampering with fire extinguishers is a serious offense and could lead to your dismissal from the University.
Smoke detectors save lives! Students must submit a Request for Services to the area/hall office to report a damaged or faulty smoke detector. Only residence hall staff may disconnect smoke detectors; the building maintenance inspector will replace damaged or faulty detectors. A resident who disconnects, covers, or otherwise tampers with a smoke detector will be assessed a $250 fine and referred to the University discipline system. Also, state statute provides that tampering with, removing, or destroying a smoke detector is a Class A misdemeanor. This equipment is in place for your safety and for that of your neighbors. Residents who tamper with fire equipment will be referred for judicial action and/or residence hall contract termination.
The i-card is used to gain access through security doors. Security doors are cored to accept room keys if the i-card system is down. The room key is a primary means of security for a resident and his/her roommate(s) as well as room belongings. Students should keep their room/suite door locked at all times.
Keys are University property and may not be loaned or duplicated. Lending a key is a security violation and will be referred to the Residence Hall Conduct System.
Residents must return their room and bathroom key (if applicable) when they cancel their contract or move to another residence hall. Those who do not return their key at time of check-out will be assessed a fee of $25 per missing key for lock core changes.
Residents who lose or misplace a residence hall room key and/or bathroom key should check out a room backup key, and a bathroom key if necessary, from the designated hall/area office. These keys may be kept for for up to 72 hours. There is no cost for this service. If a resident has not returned the backup key(s) after 72 hours, the resident will be automatically billed $25 per lost key. If the lost key was a room key, the room's locks will be changed.
If a resident believes that their missing key was stolen, or in use by some other person, the resident should request a lock change at the hall/area office right away. There will be a charge of $25 per missing key.
Each resident of the University residence halls is issued access through their ID card, which will permit entrance to the hall and the floor security door. Residents should never lend their room/suite key or access card to another person. There is a $20 replacement charge for lost i-cards. Loaning a room/suite key or access card to another person or duplicating a room/suite key is a violation of residence hall policy and may result in disciplinary action. Keys found in possession of someone other than the designated resident will be confiscated. Non-residents must be escorted on individual floors at all times.
University ID Card
The i-card is University property and must be shown upon request to any staff member, including RDs, RAs, desk clerks, dining room staff, office staff, or other residence hall employees. A student may possess only one i-card and it may not be lent to anyone. If a lost i-card is found, students should return it to the hall/area office. Anyone possessing more than one i-card is subject to disciplinary action. A University staff member may confiscate the extra i-card or an i-card that is in the possession of a guest.
Tornado Watches and Warnings
March through October is the “tornado season” in central Illinois. The community alarm is tested at 10 a.m. on the first Tuesday of each month.
Residents who fail to follow the directives of fire, police, or residence hall staff during a tornado warning can be referred for judicial action.
Informational programs are held during the academic year to familiarize residents with tornado emergency procedures. News media and emergency agencies use specific terms when referring to tornadoes.
Weather conditions are suitable for producing a tornado. Students should be alert to changing weather conditions and be prepared to seek shelter (lowest level of the residence halls away from windows).
A tornado has been sighted in the area. If residents are inside the residence halls, they should hear a continuous blast from the Outdoor Warning System located on the top of several campus buildings, and be alert to radio/TV news bulletins.
Students should take the following steps quickly during a tornado warning:
- Follow specific instructions posted on the back of your room door and instructions from staff members and student life-safety officers.
- Close your room windows to avoid water damage.
- Close your drapes to inhibit flying glass.
- Grab a pillow, blanket, or coat to protect your head from flying objects.
- Leave your room and lock your door, going to the lowest level of the residence hall.
- Return to the floor and room only when the “all clear” has been announced on the local radio station or by a University Housing staff member.